§ 1 Organizer, Organization and Scope of Application
Organizers are ThermHex Waben GmbH (hereinafter “Organizer A”;) and Fraunhofer IMWS (hereinafter “Organizer B”) from Halle (Saale) (hereinafter jointly “Organizer”). The following General Terms and Conditions govern the contractual relationship between the participant at the Congress, the associated catering and the associated exhibition (hereinafter referred to as “Event”) and the Organizers. Differing general terms and conditions of the participant have no validity.
§ 2 Registration and Confirmation of Registration
A contract for participation in the event is only concluded after the participation fee has been received by Organizer A and the registration has been confirmed in writing (exclusively by e-mail). Registration takes place via the Internet. The registration becomes valid by the written confirmation of the organizer A. Amendments and/or supplements to the contract must be made in writing. Verbal agreements shall only apply if confirmed in writing.
§ 3 Services and Price
The participation fee is per person and event date plus VAT at the statutory rate. It includes the entitlement to participate in the conference on 6 February 2020 and to visit the associated company tours on 5 February 2020 as well as to participate in the food supply during the breaks between events and to have lunch, including the beverages offered during breaks. The evening event is not included. The organizers reserve the right to replace announced speakers with others and to make necessary changes to the event programme while preserving the overall character of the event. Such changes do not constitute a right of the participant to a refund of the participation fee, the performance of partial services or other expenses. If it is not possible to hold the event due to force majeure, disturbances at the venue or for economic reasons, the participants will be informed immediately. Cancellation for economic reasons shall be made no later than 2 weeks prior to the event. In this case the participation fee will be refunded. A claim for reimbursement of travel and accommodation costs as well as loss of working hours is excluded, unless such costs arise due to grossly negligent or intentional behavior on the part of the organizer. The organizer undertakes to take all reasonable measures to remedy or eliminate any disruptions to services that may occur.
§ 4 Cancellation of the Event
The organizers can cancel the event at any time. In this case, the mutual performance obligations of the parties shall cease to apply and the participant shall be reimbursed for participation fees already paid. Further compensation services of the organizer, e. g. transport tickets already booked (e. g. train, flight) or hotel costs, including any cancellation fees, will not be assumed by the organizer, unless there is a case of intent or gross negligence.
§ 5 Participation Fee
The participation fee results from the date of registration (early bird until 31. 10. 2019), the professional status (student discount) and the participation in the evening event.
§ 6 Cancellation
Cancellations by the participant are possible at any time. This has to be made in writing to the organizer A, whereby the following contact possibilities are to be used: E-mail: firstname.lastname@example.org. . If the declaration of cancellation is received by 1.12.2019, the booking will be cancelled minus a lump sum for expenses of 10% (in words: ten) of the participation fee already paid in the specific case – if booked, including the fee for the evening event. From 2.12.2019 to 15.01.2020, half of the conference fee already paid in the specific case will be retained. If the declaration of cancellation is received after 16.01.2020, the entire participation fee will be due. This also applies to non-appearance without prior cancellation. Please do not forget to cancel your hotel reservation in case of cancellation. A substitute participant or a representative for the participant can be named at any time and free of charge.
In any case, a written cancellation, stating the account number, will be required for the refund of the amount in question, taking into account the above points.
§ 7 Right of revocation
There is no right of revocation.
§ 8 Copyright
All conference documents, presentations, lectures etc. are protected by copyright. Their duplication, passing on or other use is permitted only with express and written agreement of the organizers and/or advisers. The organizer points out that commercial picture and video recordings will be made during the event and during the supporting programme, which will be used for marketing purposes. The participant already now grants the right to the own picture – if this should develop – in relation to developed photographs as well as the free, spatially and temporally unrestricted right of use at their use.
§ 9 Liability
The speakers and authors, who have been carefully selected by the organizer, are responsible for the content of the individual lectures. For loss or damage arising in connection with participation in the event, the organizer is liable for himself and his vicarious agents only in the case of intent and gross negligence.
§ 10 Data Protection
The organizer protects personal data and will treat the data provided by the participant confidentially and use it only in accordance with the data protection regulations. Personal data are all data stored in connection with the name of the participant. The inventory data transmitted by the participant (first name, surname, billing address, e-mail address, etc.) will be stored in the participant file by Organizer A and processed, used and – if necessary – passed on to service providers commissioned for this purpose for the purpose of providing the service and billing. The organizer takes the greatest possible precautions for the security of all participants’ data and does not pass them on to third parties unless the participant has expressly consented.
§ 11 Miscellaneous
The female form is treated in the same way as the male form in these GTC only for reasons of simplification, the male form was chosen.